Governmental unit means the state or any county, school district, community
college district, special district, metropolitan government, or municipality,
including any agency, board, bureau, commission, and institution of any of such
entities, or any court.
Each official custodian of moneys, that meet the definition of a public deposit
under s. 280.02, shall ensure such moneys are placed in a qualified public
depository unless the moneys are exempt under the laws of this state.
Each depositor, asserting that moneys meet the definition of a public deposit
provided in s. 280.02 and are not exempt under the laws of this state, is
responsible for any research or defense required to support such assertion.
Each public depositor shall take the following actions for each public deposit
Ensure that the name of the public depositor is on the account
or certificate or other form provided to the public depositor by the qualified
public depository in a manner sufficient to identify that the account is a
Florida public deposit.
Each public depositor shall review the Chief Financial Officer's
published list of qualified public depositories and ascertain the status of
depositories used. A public depositor shall, for status changes of
Execute a form prescribed by the Chief Financial Officer for identification of
each public deposit account and obtain acknowledgment of receipt on the form
from the qualified public depository at the time of opening the account. Such
public deposit identification and acknowledgment form shall be replaced with a
current form as required. Maintain the current public deposit identification
and acknowledgment form as a valuable record. Such form is mandatory for filing
a claim with the Chief Financial Officer upon default or insolvency of a
qualified public depository.
Execute a Replacement Public Deposit Identification and
Acknowledgment Form for each public deposit account when there is a merger,
acquisition, name change, or other event which changes the account name,
account number, or name of the qualified public depository.
Whenever public deposits are in a qualified public depository that
has been declared to be in default or insolvent, each public depositor shall
notify the Chief Financial Officer immediately and submit to the Chief
Financial Officer for each public deposit, within 30 days after the date of
official notification from the Chief Financial Officer, the following:
Move and close public deposit accounts when an institution is not included in
the authorized list of qualified public depositories or is shown as
Each public depositor shall confirm annually that public deposit information as
of the close of business on September 30 has been provided by each qualified
public depository and is in agreement with public depositor records. Such
confirmation shall include the federal employer identification number of the
qualified public depository, the name on the deposit account record, the
federal employer identification number on the deposit account record, and the
account number, account type, and actual account balance on deposit. Public
depositors shall request such confirmation information from qualified public
depositories on or before the fifth calendar day of October and shall allow
until October 31 to receive such information. Any discrepancy found in the
confirmation process shall be reconciled before November 30.
A Public Deposit Claim Form and
Agreement , as prescribed by the Chief Financial Officer,
executed under oath, accompanied by proof of authority to execute the form on
behalf of the public depositor.
A completed Public Deposit
Identification and Acknowledgment Form , as described in subsection.
Evidence of the insurance afforded the deposit pursuant to the Federal Deposit
Each public depositor shall submit, not later than November 30, an
Public Depositor Annual Report to the Chief Financial Officer which shall include:
Notices relating to the public deposits program shall be mailed to public
depositors and governmental units from a list developed annually from: public
depositors that filed an annual report; and governmental units existing on
September 30 that had no public deposits but filed an annual report stating "no
public deposits"; and governmental units established during the year that filed
an annual report as a new governmental unit or otherwise furnished in writing
to the Chief Financial Officer its official name, address, and federal employer
The official name, mailing address, and federal employer identification number
of the public depositor.
Verification that confirmation of public deposit information as of September 30
has been completed.
Public deposit information in a report format prescribed by the Chief Financial
Officer. The manner of required filing may be as a signed writing or electronic
data transmission, at the discretion of the Chief Financial Officer.
Confirmation that a current Public Deposit Identification and Acknowledgment
Form has been completed for each public deposit account and is in the
possession of the public depositor.
If a public depositor does not comply with the requirements of governmental
units on each public deposit account, the protection from loss provided in s. 280.18
is not effective as to that public deposit account.